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Land Records Division Information

The Land Records Division records documents that may involve real estate including deeds, deeds of trust, certificates of satisfaction, plats and assignments. It also dockets judgments and files UCC Statements that are liens on real estate. 

The division includes the Reception Desk, Recording Office and Records Room located on the 2nd floor of the Circuit Court Building, 7507 Library Drive, Hanover, VA 23069.  They are open from 8:00 a.m. to 4:30 p.m. Monday through Friday.  See Hanover County Government Complex Map and Directions for location information.

Contact Information – Land Records
Recording Office:

• 804-365-6456

Reception Desk:

• 804-365-6120
• 804-365-6150

Public phones in the Records Room:

• 804-365-6153
• 804-365-6154

Mailing address: Hanover Circuit Court Clerk’s Office, Attention: Land Records Division, Post Office Box 39, Hanover, VA 23069.

Notify the Clerk’s Office at HanoverCC@courts.state.va.us, if you have questions about this web page or if any of the links do not work.

Frequently asked questions

When are land records open to the public?

8:30 a.m. to 4:30 p.m., Monday through Friday in the Clerk’s Office. 
24 hours a day via the internet on a subscription basis: 
Secure Remote Access Land Records Website

Where can I get help calculating recording fees?

Virginia's Judicial System Deed Calculation web page.
 
The Land Records Division Deputy Clerks can also help (tel. 804-365-6456), but they cannot offer legal advice.

Are there blank forms for land records documents?

Virginia's Judicial System – Deed Book web page has forms and instructions for Certificate of Release of Mechanic’s Lien, Certificate and Affidavit of Satisfaction, and other documents.  Print the revisable PDF forms using the "Print for Submission to Court" button at the top of the form, rather than the print feature of your internet browser. 

The Clerk’s Office generally cannot accept documents that have gray bars over printed material.

What are the requirements for a document to be recorded?

There are different requirements depending on the type of document.  A stamped, self-addressed envelope must accompany all documents for use in returning them after scanning and indexing.

These requirements generally apply:

• The document must be original.
• Must be signed and the original signatures properly acknowledged.
• Must be accompanied by recording fees payable by check, cash or money order.
• Must meet the Library of Virginia's Standards for Recorded Instruments. 

Plats must meet the Standards for Plats.

• Documents affecting real estate must include a Geographic Parcel Identification Number (GPIN). The Commissioner of the Revenue's Office (Tel. 804-365-6128) can assist in determining a GPIN number.The GPIN number can also be found on the Hanover County Geographic Information Access System web page.
• The Clerk's Office will not knowingly record any document containing a social security number in accordance with Virginia Code §17.1-227.

NOTE: A DOCUMENT WILL BE REJECTED IF IT IS NOT IN PROPER FORM WHEN OFFERED FOR RECORDATION.

What does the Clerk's Office accept in payment of recording fees?

(1) Cash, (2) checks made payable to Hanover County Circuit Court Clerk and (3) money orders.

What if the amount tendered for recording fees is not correct?

If the amount tendered is short, the document will be rejected.

If the amount tendered is over by $.01 to $25, the document will be recorded.  The excess fees will be deposited into a Clerk's Office account and sent to the Commonwealth on a monthly basis.  Refunds will be made upon written request. 

If the check is more than $25 over the correct amount, the document will be rejected.

How do I obtain copies?